Workday, the new HR system for the University of Waterloo launched on Monday. Professional Workers:Professional workers do not submit timesheets, however, must submit all leave requests and record holidays in Workday. Submission Cut-off dates. Pursuant to the Washington State Civil Service Law, this Agreement is made by and between the Board of Regents of the University of Washington, hereinafter referred to as the âEmployerâ and Washington State Nurses Association, hereinafter referred to as the âAssociationâ representing certain registered nurses employed by the University of Washington Medical Center, hereinafter referred to as the âEmployerâ or the âMedical Centerâ. REMINDER: Workday Update â Unavailable September 12-13. If a holiday falls on Sunday, it is observed the following Monday. The employing department will initiate the hiring process in Workday for a new Work Study employee. TUITION PAYMENTS DURING COVID-19 CLOSURE. All UW employees should annually review their personal information in Workday to confirm everything is up-to-date and correct – inaccurate information can put your pay, benefits options, retirement contributions and taxes at risk. If the majority of hours worked in a day or week qualify for shift differential for eligible employees, then all hours worked in the day or week will receive shift pay premium. This provision, however, does not apply to medical centers employees who have work schedules that normally include holidays as part of the 24/7 staffing. The Earnings section of your payslip will display retroactively calculated earnings for employees where a retroactive change impacting your pay has taken place, like in the screenshot below: In the example above, the worker has received a retro dated compensation increase so all prior earning codes are recalculated based on the new amount. Print-friendly version (PDF) of this page, © 2020 University of Washington, Seattle, WA, New/Newly-Eligible Employees: Enrolling in Benefits, Suspended Operations: What To Do In Workday, Payroll and HCM Transaction Calendars/Deadlines, Foreign Nationals Payment & Tax Information, Public Service Loan Forgiveness (PSLF) Certification Forms, Managing Your Personal and Work Information in Workday. You can also update existing payment elections and your mailing address via your Worker profile in Workday. The amount withheld depends on details provided on the Form W-4 at hire. All late time/leave and paperwork submitted after 11:00 AM will be processed the following pay period. Workday uses compensation elements to determine the amount, currency, frequency, and other attributes of a workerâs compensation. Updates will be applied to your paychecks going forward (Form W-4). This section details Gross Pay, Deductions and Net Pay for the current pay period and Year to Date (YTD). Want more info about descriptions, rates, overtime, shift premiums, or retro pay? Based on the timing of your update, the change may not reflect until the next pay period. Shift differentials are calculated based on the number of hours eligible employees work within a specific timeframe. However, if you arenât so certain, view the Job Title List . Sick Time Off, Vacation Time Off, etc. January 10, 2020 â First Paycheck of the Year If a holiday falls on a Saturday, it is observed on the preceding Friday. Compensation Element. Federal Work Study will be the âorganization assignmentâ to choose in the pull-down box. Once the Workday hire is routed to the Work Study Office, we will make the final determination if a position can be funded with âstateâ Work Study. *date is earlier than usual. Viewing tip: If viewing in Workday, use the scroll bars on the side and at the bottom of the section to scroll through the list if you have a large number of earning types for the pay period. If you were paid via a paper check, the check would have been sent to your mailing address the day before payday. Submission Cut-off dates. Return to top All employees should sign up for direct deposit of their pay as mandated by the State of Washington. 4. The earnings section shows a separate calculation of seven hours at the FLSA-OT Straight Time rate and seven hours at the FLSA-OT Premium rate. Contact UW Student Fiscal Services at 206-543-4694 or email@example.com, if you have questions regarding your student account. See the appendix at the bottom of this page! For example, if your monthly salary is $5000, and your FTE is 80%, then the prorated salary would be $5000 divided by 2, $2500, and at 80% FTE would be prorated at $2000. Updates will be applied to your paychecks going forward. The number of hours listed are not added together and should be the same value for the corresponding week where OT is earned. Casual employees have a two week (bi-weekly) work period (pay period). FLSA OT pay is determined by multiplying all eligible overtime hours worked by the straight time rate of pay plus half of the regular rate of pay. Current and YTD Totals. Read more Running R0321 Upcoming End Employment Dates every pay period. This section details your post-tax deductions which may include Combined Fund Drive contributions, union dues, optional insurance selections, and overpayment repayments, if applicable. If payday is on Sunday, you get paid on the Monday following. Tue, Dec 15, 2020 Sabbaticals with a December 15 end date need to be ended in Workday. I tried to used the workday function [=WORKDAY(28th of month,-3,Bank holidays)] to calculate when we need all hours in but it doesn't always give the correct date. Active academic appointments and positions are those with a start date in the past, and an end date in the future or no end date entered. Employees can update their withholding elections at any time by following the steps in the Update Federal Withholding Elections User Guide. Visit the UW holiday calendar for specific dates. Next working day. Most employees have taxes deducted from their paycheck, per IRS policy. Pay date for all bi-weekly paid employees. The rate for these will be based on factors such as regular rate of pay, number of hours eligible, and dates worked. The University of Washington will not refund federal withholding taxes due to late Tax Election updates in Workday. Any unapproved time off or future-dated time off request is not included. We have outlined a few of the major types below: A note about retroactive pay: You may also see earning types from previous pay periods. For hourly workers, the rate of pay is rate per hour worked. For example in July 2013 the 28th falls on a Sunday so we would pay on Friday 26th. Keeping your Personal Information (such as your legal name, phone number, and emergency contact details) up-to-date is always critical, but it’s especially important to make sure your home address is correct; a missing or incorrect address could put you at risk for not receiving your paycheck on time, receiving the wrong benefits options, or even being taxed incorrectly. If you are a new employee and need training on the ISC system, please contact the UWB Workday Support Team. Payroll should be run on Wednesday 24th and hours would need to be in on the 23rd. Author . Workday and the Integrated Service Center Workday is the centralized, cloud-based software program the UW uses to manage human resources, time-tracking, payroll, and benefits processes across the University, the Medical Centers* and other off-site facilities. To-Dos To-Dos are reminders to do something outside of the Workday system. Though the pay period dates are specific to UW-Green Bay's academic calendar, the payment processing dates and pay dates are determined by UW System Administration. The ISC regularly assesses opportunities for data review, and projects are prioritized according to payroll and/or benefits impact, possible negative downstream consequences, and number of people impacted. To set up direct deposit in Workday, select Payment Elections from the Pay Worklet. Visit the ISC website for instructional videos and user guides. Keeping your Personal Information (such as your legal name, phone number, and emergency contact â¦ The UW strongly encourages employees to opt out of receiving paper tax forms, and to instead retrieve their tax documents online through Workday. Workday does not automatically designate your home address as your mailing address – but designating a current mailing address is critical for ensuring you receive your tax forms (e.g., W-2s, 1099-Rs and stipend letters), as well as your paycheck if a direct deposit no longer works. If you have eligible shift premium hours worked during the pay period, you may see Shift Premium hours in your Earnings section, like in the screenshot below: In the example above, all hours worked during the pay period qualified for shift premium so the worker received a shift premium for those hours. Retro adjustments may appear as negative (amounts paid in a previous pay period) and positive (new amount or correction to pay). Integrated Service Center (ISC) 1. Pay tables If you know the pay table you wish to view, you can access the pay tables directly from the tables and links below. This report identifies data issues associated with academic appointments in Workday. Tue, Dec 15, 2020 Mandatory promotions due to Academic HR. FLSA OT rate of pay is calculated dynamically on a weekly basis based on the eligible overtime hours worked for the week. 2020; 2021; Bi-weekly University Staff and â¦ Bank/UW Holidays: Yellow: Payroll-impacting deadlines may occasionally fall on a holiday. The dates column will display the week in which the eligible overtime hours were worked and the Hours column will display the number of eligible overtime hours for that week. If you are looking at the pdf/printed version, it should be sorted first by Pay Component, then by Dates. If viewing in PDF or on paper, this section may be abbreviated for printability, but fully continued on later pages. Months of Service along with Prior Service Credit determines the Vacation Time Off accrual rates. Student employees work a two-week period and are paid for that time almost two weeks later on a Thursday. Payment information details the Net Pay amount and method (check or direct deposit) of the payment. Remember to complete any pay-related transactions in Workday before your holiday absence. â¦ These hours are used to calculate the FLSA OT Straight Time and FLSA OT Premium earnings. You can do this by clicking on the column header and choosing ascending/descending order. This page gives an overview “tour” of a typical payslip – use the On This Page menu at the left (or above, if you’re on a mobile device) to navigate to information about different payslip sections. Monthly pay dates apply to faculty, staff, graduate students, and those employees hired on a Temporary Employment Authorization form (contract lasting 3. If you currently receive a paper check, Payment Elections can be updated to Direct Deposit in Workday at any time. The following Tax Types may be listed: This section details your pre-tax deductions. Each work period begins on a Sunday and ends on a Saturday, with a delay of six days between the end of the work period and the pay date on the following Friday. Holiday pay is not automatic â Holiday Paid (hours) must still be entered into Workday or Kronos to be paid for the holiday, as usual, to ensure holiday credit is not banked. The maintenance of Data Integrity is an ongoing effort by the ISC to help identify and correct errors in employee records and ensure the overall integrity and reliability of the data in Workday. W-2 tax forms are available in mid-January. The WORKDAY formula is fully automatic. R0321: Upcoming End Employment Dates This report includes all positions with end employment dates between user-selected dates, which have not been ended through a termination. This is a summary section which includes your name, Employee ID, the pay period dates, check date and check number, and if you receive a paper check. Weekend holidays . This section details Gross Pay, Deductions and Net Pay for the current pay period and Year to Date (YTD). FLSA OT earnings appear on the payslip as two distinct but mutually inclusive earning types: Eligible overtime hours worked during the week appear as separate line items on the payslip with different amounts corresponding to the separate FLSA earning codes listed above. Foreign Nationals: Based on tax status, not all Foreign National employees can make tax withholding updates. Furloughs donât affect accruals, months of service toward a higher vacation accrual rate, progression start date, seniority, and time off and company service date. December 31, 2020*. If payday is on a holiday falling on a Monday, you get paid on the Friday before. Accrual rates As the end of the fiscal year nears, Costing Allocations Coordinators may wish to by run the R0415 Payroll Costing Allocation End Date Exception Report. Workday provides you with a central location for accessing your payslips. The cut-off for submission of The smallest unit of compensation for a worker in a specific position. Online forms are more secure than paper tax forms and can be accessed more than two weeks earlier than when paper tax forms are mailed. You can update your Federal Tax Withholding Elections in Workday at any time. The earnings section on your payslip will display the number of eligible hours for shift premium, the dates the shift premium hours were earned, the shift premium rate of pay, and the total shift premium amount. Mandatory Promotions. Timesheet Due Dates 2. Calculated using the eligible overtime hours multiplied by half of the employee’s FLSA rate. 3. (Note that your payslip may differ from the example below depending on your earnings, deductions, paid time balance, and other factors.). 1. Ensure a calculated date falls on a workday. It gets thrown out by paydays which fall on the weekend. Hours and rate do not display for salaried earnings as hours vary based on the number of days in the pay period (i.e. We can see the original amount as a negative and the newly calculated amount as a positive. Beginning Sabbaticals. The period of time, such as current period, month-to-date, quarter-to-date, or year-to-date, over which Workday calculates a pay component value. Payday is the 10th and 25th of each month with these exceptions: If payday is on Saturday, you get paid on the Friday before. Please visit this page on the ISC website to ensure you're referencing the most current information. This report pulls the current Costing Allocations for â¦ © 2020 University of Washington, Seattle, WA, New/Newly-Eligible Employees: Enrolling in Benefits, Suspended Operations: What To Do In Workday, Payroll and HCM Transaction Calendars/Deadlines, Foreign Nationals Payment & Tax Information, Public Service Loan Forgiveness (PSLF) Certification Forms, Managing Your Personal and Work Information in Workday, More Information on Description/Pay Component, WA Medical Aid (Washington State Medical Aid Fund), WA Paid Fam & Med Leave (Washington State Paid Family and Medical Leave), WA Supp Pen Fund (Washington State Supplemental Pension Tax), Other State and Local Taxes (Non-Washington state), Based on work and home address employees are taxed for state and local, Types of Time Off (e.g. Earnings amounts will recalculate for all of the sub-periods within the previous pay periods impacted by the retroactive adjustment. Note: This is a printed version of https://isc.uw.edu/using-workday/managing-your-personal-and-work-information/annual-checklist. Bi-weekly pay period begin and end dates December 26, 2020. A retroactive adjustment resulting in retro pay may include retroactive compensation changes, retroactive time entries and changes to work shift. All UW employees should annually review their personal information in Workday to confirm everything is up-to-date and correct â inaccurate information can put your pay, benefits options, retirement contributions and taxes at risk. 1042-S tax forms for Foreign Nationals who participate in a tax treaty are available in Glacier in mid-March. This example will only display for workers who are eligible for these earning codes. As FLSA OT earnings appear as separate line items on the payslip, the number of hours displayed is the overall total eligible overtime hours worked during the dates indicated. Pay dates Bi-weekly pay dates apply to casual employees as defined in policy 54, and those employees who are covered by the Canadian Union of Public Employees (CUPE) collective agreement (Food Services and Plant Operations). Student Student employees work are paid on a bi-weekly basis. *date is â¦ Because Workday will automatically forfeit excess vacation time off on a classified employeeâs anniversary date, the forfeited balances will be reinstated each pay period. Note: This is a printed version of https://isc.uw.edu/your-pay-taxes/paycheck-info/how-to-read-your-payslip. Workday provides you with a central location for accessing your payslips. Confirm Your Home Address Is Correct Primary Address. Please Note: The payroll deadline to approve all time/leave in Workday & AiM and submit paperwork is 11:00 AM on the cutoff date. This temporary change in practice is effective as of March 1, 2020 and is in effect until further notice. The number of people with academic personnel positions who donât have academic appointments should be very small, as of 4/15/2020 number of people in eligible titles is 10. Pay. www.isc.uw.edu 1. Pre-tax reductions are deducted from employee’s wages before the taxes are calculated. Workday. With the transition to the brand new system, the Support Centre is receiving a high volume of inquiries and is working quickly to respond. Annually review your personal info in Workday to confirm everything is up-to-date and correct â inaccurate information can put your pay, benefits options, retirement contributions and taxes at risk. The payslip will display a separate line item for each sub-period earning amount showing the original amount paid which will appear as a negative value and a corresponding corrected amount that has been recalculated during retro processing. The total overtime amount received for the pay period is adding the FLSA OT-Straight Time and FLSA OT-Premium amounts. California or Oregon). Add the ISC websiteto your favorites for easy access. Prior Service Credit applies where you have had prior employment with UW or other state agency. To make sure any calculated date lands on a business day, you can use the following formula: = WORKDAY (calc_date-1, 1, holidays) Note - if you need custom weekends, use the WORKDAY.INTL function. These amounts may be the same or may be different. Human Resources; Child care & parenting. Your Primary Home Address in Workday should be the address you use while working at the UW and is the address for which taxes will be based – Workday will automatically deduct out-of-state taxes from your paycheck if your primary address is located in a state with a state tax (e.g. Related formulas . To sort through the earning codes, click on the Dates column and use the Sort Ascending or Sort Descending options to reorder the earning type line items by date or click on the Description column and sort by earning types. The employee’s work shift will also drive shift differential calculations for eligible workers. Overtime includes paid leave hours that count towards the 40-hour threshold (hour over 40 in a consecutive seven day period) in the UW FLSA work week (Monday 12:00 am to Sunday 11:59 pm.). This will display a static snapshot of available time off balance at the time payroll was processed and time off accrued and used during the pay period. 72, 80, 88, or 96). We strongly recommend that if you have a long and/or complicated earning section, to sort the column headers in this section by either Description or Dates, depending on what order you want to review your earnings. , number of days in the Understanding Deductions section currently receive a paper check, the may... Withholding Calculator to help determine the best Withholding allowances for you and your mailing address via your profile. Pay on Friday 26th by noon on the ISC website to ensure you 're the! 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Available in Glacier in mid-March student Fiscal Services at 206-543-4694 or sfshelp @,. Straight time and FLSA OT rate of pay is calculated dynamically on a bi-weekly basis at time. And are paid on the cutoff Date online through Workday of your update, the check would have sent! At 206-543-4694 or sfshelp @ uw.edu, if you were paid via a paper check, the HR., Medicare, and your YTD totals any pay-related transactions in Workday for a in..., R0344, R0361, R0630, R0658, and your YTD totals classified workers all! The bargaining unit and labor contract, 80, 88, or retro pay may include retroactive compensation changes retroactive.
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